Efficient Elements for communications – The Add-in for Microsoft Outlook

Home Tab

Message Tab

Message Tab

Manage your emails more efficiently!

System Requirements

  • Microsoft Outlook 2016 / 2019 / 2021 / 365 (32- or 64-bit)
    Please note that Efficient Elements for communications is NOT compatible
    with the “New Outlook” due to technical limitations on Microsoft’s end, unfortunately.
    We recommend to keep the “Classic Outlook” for the time being.
  • Microsoft Windows 8 / 8.1 / 10 / 11
  • Microsoft .NET Framework 4.5.2 or newer

Smart Move

Move emails to a folder by picking a suggested folder or searching a folder by starting to type:

  • Pick one of the folders suggested based on conversation, email address or email domain
  • Start typing one or several parts of the folder name or path to search for a folder
  • Create a subfolder within the selected folder by simply typing its name
  • Save emails and / or attachments to the file system easily if requried
  • Take advantage of the automatic linking of Outlook folders with file system folders

Smart Move

Smart Go To

Smart Go To

Navigate quickly and easily to any Outlook folder:

  • Start typing one or several parts of the folder name or path to search for a folder
  • Pick one of the most recent folders used with “Smart Move” or “Smart Go To” from the list

Favorites Folder

Define a favorites folder which can be reached with a single click or keyboard shortcut upon moving emails or navigating
Favorites Folder

Recent Folder

Recent Folder

Move emails to the most recent folder used with “Smart Move” or “Smart Go To” or navigate there

Keyboard Shortcuts

Define keyboard shortcuts for all Efficient Elements and most Outlook features for maximum speed and efficiency

Efficient Elements

  • Predefined shortcuts for most important Efficient Elements features


  • Predefined shortcuts for going to Inbox, Outbox and Sent Items
  • Many other Outlook features available as shortcuts (will only work in their original context, i.e. if the corresponding button is enabled on the ribbon)

Keyboard Shortcuts

Message Tab

Message Tab

  • Mark an email draft as “Smart Move upon Send” to organize sent mails in a folder structure
  • Mark an email draft as “VIP Draft” to avoid important emails being sent inadvertently
  • Sort recipients alphabetically to avoid order of recipients being interpreted as importance or preference
  • Set spell checking language with a single click

Time Saving

Save valuable time and take care of more important tasks instead of wasting time searching for emails and Outlook folders.

  • Take advantage of smart folder recommendations
  • Let the folder search do the work for you
  • Find the right folder with only a few clicks or keystrokes
  • Create new subfolders on the fly while moving emails


Improve the organization of your daily emails to always have important information readily available.

  • Be more organized by using a fast email archive with your own structure
  • Never send out an important mail unfinished again by using the VIP-draft feature
  • Adhere to corporate guidelines to save mails to (server based) file system


EE for communications - Single User License
For Windows, incl. updates and support
License Period 25 May 2024 - 24 May 2025
Excl. VAT Incl. 19% VAT
99 EUR 117.81 EUR
139 USD 165.41 USD

License Models

We have the right license model also for you:

  • Single User License
  • Multi User License
  • Corporate License

Learn more…

All licenses

  • are valid for one year
  • include updates and support
  • are not renewed automatically

Payment Options

  • Credit Card
  • Direct Debit
  • On Account


  • License keys are delivered via e-mail
  • Installation files can be downloaded
  • Shipping and handling is free

All prices are excluding VAT and travel cost (where applicable). Users are uniquely identified by the combination of Windows / macOS username and domain / hostname (or hash values thereof). If the same person uses multiple such combinations, each combination is counted separately for licensing. Please review our General Terms and Conditions.

Do you prefer ordering by e-mail?

Orders can also be submitted by e-mail. You are welcome to use your own order form.
Please make sure the following information is included:

  • Number and description of items ordered
  • Invoice address
  • VAT ID (for EU customers)
  • UID (for Swiss customers)


Efficient Elements for communications

Download the full version of Efficient Elements for communications:

Version 3.1.10
No admin privileges?

It works for 30 days as an unlimited trial version. After the trial period, you can simply enter your license key and continue using Efficient Elements without even having to reinstall it.


Efficient Elements for communications – Getting Started

General Terms and Conditions

Efficient Elements – General Terms and Conditions